Registration

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Your child can receive up to 30 hours a week (subject to availability) over 38 weeks per year during term time i.e. 1,140 hours in total (30 hours x 38 weeks = 1,140 hours). Any hours required in addition to the free entitlement hours will be chargeable.

Fees

Non-funded children will be charged £24.00 per three hour session from September 2017.

The tables below shows the total cost over the year, depending on how many sessions a week. Actual cost may vary as bank holidays and INSET days will not be charged for.

Invoices will be issued at the start of each half term with payment expected in the following two weeks.

Term / Days Per Week
- fees for 3hr session
12345
Total9121,8242,7363,6484,560
Autumn (14 weeks)3366721,0081,3441,680
Spring (12 weeks)2285768641,1521,440
Summer (12 weeks)2285768641,1521,440

The following table shows fees if taking up the 30 hour option, or six hours a day.

Term / Days Per Week
- fees for 6hr session
12345
Total1,8243,6485,4727,2969,120
Autumn (14 weeks)67213442,0162,6883,360
Spring (12 weeks)5761,1521,7282,3042,880
Summer (12 weeks)5761,1521,7282,3042,880

We reserve the right to increase the fees during the year to cover costs, although we hope not to.

 

Refunds

Children are expected to attend all sessions for which they are registered, obviously unless they are ill, particularly if they are receiving a funded place. We cannot give refunds for holidays or illness except for absences caused by notifiable infectious diseases e.g. measles, chicken‑pox.

If playgroup has to close due to extreme unforeseen circumstances e.g.: snow or power failure the fees (for that day) are non-refundable.

We cannot guarantee holding a playgroup place open if your child is absent for more than two weeks. If you know that you are likely to be absent for a long period, please contact the Supervisor. A full half term’s notice in advance must be given if you decide to withdraw your child, otherwise full fees will be payable, EVEN IF YOUR CHILD HAS A FUNDED PLACE.

Payment

Monthly payments can be made by direct payment or standing order by agreement. If a monthly payment is missed then all arrears become due immediately and payment reverts to half termly as below.

Payment must be made within the first two weeks of each half term.  If no payment is received by the end of the second week then:

  1. If there has been no payment with the first TWO weeks of the half-term, parents will be given a reminder letter, with details of the amount owed and stating that a late payment fee will be added to the outstanding amount if payment is not received within the next seven days.
  2. If there has been no payment within the next seven days, a final payment reminder will be issued, with the late payment fee added to the outstanding amount.
  3. If there has been no payment after a further seven days, the parent will be advised that their child can no longer attend Playgroup and the place offered to another child on the waiting list.  The Committee reserve the right to take legal action as a last resort and will go to the small claims court to recover all monies due if necessary.

Tax-Free Childcare

Parents need to register for this scheme for tax-free childcare.

Vouchers

Payment can be made monthly through a childcare voucher scheme. If we are not using your current scheme you will need to ask us to register with a new childcare voucher scheme which can take a few weeks so please check sooner rather than later.

We are currently registered with the following schemes:

NameAccount Reference
Busy Bees BenefitsSelect "St Mary's Osterley Playgroup" from a list
care-402486159
Computershare Voucher Services35998
EdenredP20097006
Faire Care ChildcareSTMA1017
sodexo817796
Co-operative Flexible Benefits85106600
You At WorkSelect from a list (or 23220)

 

Contact

Please contact Kath Richardson about all matters concerning money and if you wish to receive invoices/statements via email – Thank you.

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